Third-Party Sponsors

Students sponsored by a third-party have certain responsibilities to fulfill in order to have the third-party payment applied to their student account. The student:

• Providing a valid authorization from their sponsor prior to the payment due date
• Paying any balance not covered by the third-party prior to the payment due date
• Renewing their authorization when needed

*Please note: If for any reason the sponsor does not pay the invoice, the student will be liable for full payment of all charges incurred.

The authorization is a document in which the third-party agency commits to pay designated education expenses for the student.

What should be included in the Authorization Letter:

• Student’s full name
• Student’s UNC Charlotte ID number
• Duration of sponsorship (start and end date)Authorized terms (Fall, Spring, Summer)
• Specific charges covered, i.e. tuition, fees, housing, meal plan, parking permit, books, etc.
• Indicate the minimum/maximum amount the sponsor will coverInclude any special billing instructions
• Sponsor contact nameContact telephone and email
• Complete billing address of the organization
• Signature and date from an authorized official

The authorization for tuition, fees, housing, meal plan, parking permit should be submitted to:

UNC Charlotte
Attn: Office of the Bursar/Third-Party Billing
Reese Building 2nd Floor
9201 University City Blvd
Charlotte, North Carolina 28223
bursar@charlotte.edu

A separate authorization for books and supplies should be submitted to:

Barnes & Noble Charlotte
9201 University City Blvd
Charlotte, North Carolina 28223
sm276@bncollege.com
Phone: 704-687-7077
Fax: 704-687-7070

• Upon receipt of a valid authorization, a “defer to third-party payment” flag will be placed on the student’s account to prevent cancellation of the student’s registration in anticipation of the pending third party payment.
• Any charges that the third party sponsor has not agreed to pay, i.e., parking fines, health center charges, etc., must be paid by the student before a “defer to third-party payment” flag can be placed on the student’s account to prevent cancellation of the student’s registration.

• Third party sponsors are invoiced after the add/drop date has passed each semester.
• Due to the number of third party sponsors that are invoiced, please allow up to three weeks after the drop/add date each semester for invoices to be submitted to the third party sponsor.

Students eligible for Military Tuition Assistance must provide a Tuition Assistance (TA) form. The TA form must include a specific description of charges that will be paid by the military. It must also include:

• The student’s name and UNC Charlotte ID number
• The semester(s) covered by the document
• The billing address
• The signature and telephone number of the authorizing official

Your tuition assistance payment will be applied after it is received by Third-Party Billing staff.